Student Records and Information

Directory Information

The District may disclose information regarding students that the District has designated as “directory information.” Directory information is defined as the student's name, photograph, address, telephone number, date and place of birth, dates of attendance, participation in officially recognized activities and sports, weight and height of members of athletic teams, diplomas and awards received, and the most recent previously attended school.

The residential addresses of participants in the state Address Confidentiality Program will not be available for release as directory information. Social Security numbers, student identification numbers (with authentication factors such as a secret password or personal identification number) or other personally identifiable information are also not considered directory information.

Directory information may be used for purposes such as school related fund-raising, publication of a student directory, parent/caregiver organization mailing lists, school yearbooks and newspapers, commencement programs and publication of honor rolls, and other school information about students in District publications or public media. Information will not be released for commercial purposes.

Parents/Caregivers have the right to refuse to allow the District to designate any or all of the above types of information designated as directory information for their child. To do so, parents/caregivers must submit a written request to their child’s school by September 15 that identifies the type(s) of information the parent/caregiver does not want designated as directory information for their child. If the school does not receive a written request by that date, school staff will assume that there is no objection to the information being designed as directory information for their child. Additional information regarding student records may be found in Regulation 3231 and Procedure 3231P.

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act affords parents/caregivers and students over 18 years of age certain rights with respect to the student’s education records, which are:

• The right to inspect and review the student’s educational records within 45 days of the day the District receives a request. Parents/Caregivers or eligible students should submit to the principal or appropriate school official a written request, identifying the record(s) they wish to inspect. The principal will make arrangements for access and notify the parent/caregiver or eligible student of the time and place where the records may be inspected.
• The right to request an amendment of the student’s education records that the parent/caregiver or eligible student believes are inaccurate, misleading, or in violation of the student’s rights of privacy. Parents/Caregivers or eligible students may submit a written request to the principal, identifying the part of the education record(s) they wish to have amended, and the reasons why they believe the record is inaccurate, misleading, or in violation of the student’s rights of privacy. If the District decides not to amend the record as requested, the parent/caregiver or eligible student will be notified of the decision, of the right to a hearing under 34 C.F.R. § 99.21 and of the hearing procedures to be followed.
• The right to consent to disclosure of personally identifiable information contained in the student’s education records, except to the extent FERPA authorizes disclosure without consent.

Students and parents/caregivers have the right to file a complaint about an alleged failure by the District to comply with the requirements of FERPA by contacting the U.S. Department of Education at the following address:

Family Regulation Compliance Office
U.S. Dept. of Education
400 Maryland Ave. S.W.
Washington, D.C. 20202-4605

Release of Student Information

The District cannot disclose personally identifiable student information or education records without the written consent of a parent/caregiver, with the following exceptions:

• The District may disclose student information and education records without parent/caregiver consent to school officials with legitimate educational interests. The term “school officials” includes District administrators, supervisors, teachers, counselors, information systems specialists, support or clerical staff members, school board members, or school resource officers. It may also include certain contractors, consultants, service providers, or volunteers, including, but not limited to, attorneys, auditors, medical consultants, service providers, or therapists. A school official has a legitimate education interest if the official needs to review an education record in order to fulfill their professional responsibility;
• The District may disclose education records to another school, school system, or institution of postsecondary education where the student seeks or intends to enroll, or where the student has already enrolled, as long as the disclosure is related to the student’s enrollment or transfer;
• The District may disclose student information or records to certain organizations conducting studies for, or on behalf of, the District;
• The District may release student information or records to comply with a judicial order or lawfully issued subpoena;
• The District may disclose student information or records in connection with a health or safety emergency, as defined by FERPA;
• The District may disclose directory information, as provided below; and
• The District may release student information and education records as otherwise permitted or required by law.